Wednesday, May 9, 2012

How to Back Up Data on a Laptop

Backing up your data and important files is a crucial part of computer maintenance, especially on laptops as they are more prone to damage or theft than desktops. Windows 7's built-in tool, called Backup and Restore, can automatically manage regular backups for you, saving your data to an external source such as an external hard drive, network location or even a blank DVD. For scheduled auto-backups, use the Task Scheduler to set reminders for yourself to connect an external backup source. 


    Setting Up Backups

      1:Click "Start | Control Panel | System and Maintenance | Backup and Restore."

       2: Click "Set up backup" to begin your backup configuration. Windows may take a minute or two to analyze your available backup locations.

       3: Choose where you want to save your backup data. While you can use your optical drive, a DVD doesn't have enough space to back the system image that allows you to restore your existing system settings. You can also use an external hard drive, network-attached storage or a flash drive with sufficient space -- if you're backing up large files or using your system image, you'll want at least 10GB. If you're only backing up small files, such as text documents, you can probably get away with just a few gigabytes.

      4: Select whether you want Windows to choose what directories are backed up, or whether you'd rather pick and choose. A custom setup allows you to remove resource-heavy folders if your backup location is short on space, as well as disable the system image, if necessary, for space issues. Click "Next" when done.

       5: Click "Change Schedule" and select a time and frequency that works best for your needs. Select a time when you know the computer will be on; if you leave your computer on overnight, for convenience, choose a time during the night when you won't be using it.

       6: Click "Save Settings and Run Backup," then "Back Up Now" to start your first backup and save your backup options. Backing up can take several minutes or up to an hour, depending on what you're backing up. Once completed, you can remove your external source.
    Using Task Scheduler for Reminders

        7:Click "Start | Control Panel | System and Security | Administrative Tools," then choose the "Task Scheduler" tool.

        8:Select "Create Basic Task" in the Actions pane on the right side of the screen.

       9: Enter a name and description for your task, click "Next" and select the trigger for your task at the same frequency as your backups. If you're running a monthly backup, for example, set a monthly reminder prior to the backup time. Click "Next," then choose the time and day for your alert.

       10: Select "Display a Message" or "Send an Email," depending on whether you want to receive an email or have a popup message reminding you to connect an external drive or disc.

       11: Enter the settings for your message -- either the mail settings or the contents of your displayed message.

       12: Review your task and click "Finish" to finalize.

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